Board Member Remote Voting
Board member remote voting is an excellent tool that allows directors to cast their votes during a meeting without the need to travel and disrupt the flow of business. It reduces time and costs for all involved as it removes the need to travel between meetings, or pay for flight, train, or bus tickets and hotel rooms, or business meals for board members who live far from home. Furthermore, it helps cut down on the cost of printing and keeping paper documents.
If you decide to permit board members to vote by email during a virtual session it is essential to establish a clear procedure for voting. Also, you must make sure that all the conditions are satisfied to make a vote valid. The voting procedure (including the definitions of «yes» and «no» and «abstention») must be clearly outlined in the agenda. All board members must then respond to the vote request within a reasonable period of time. Finally, the presiding officer should confirm that the voting process is complete and the results are recorded in click to investigate the meeting minutes.
It is suggested that you change to a web-based board portal if you want your board members to vote in a safe and effective manner. These platforms provide the highest level of security to ensure that all information is protected and no one can manipulate the results. Moreover, using these tools will increase board participation, since directors are encouraged to express their opinions and participate in discussions before they vote on matters.