E Signature Technology for Agencies
E signature technology speeds up a number of documentation workflows, decreasing delays in the review process and saving money on postage paper, faxing and postage. It also cuts down on the time it takes to distribute documents to signers and improves the ease with the ability to sign documents from remote locations.
A standard electronic signature is an image of a handwritten or typed name that is attached to digital documents. Electronic signatures of this kind don’t include encryption or authentication functions or confirm the identity of the signer. An http://vpnssoft.net/how-to-improve-faster-deal-closing-from-ensuring-stable-document-access-with-the-help-of-vdr-software eSignature that is more sophisticated uses verification technology to create a hash of the signature and connects it to a public key that identifies the signer’s identification. The recipient is able to decrypt the hash, and compare it to the public key in order to confirm that the document has not been altered since it was signed.
An agency can employ additional verification methods to enhance the security of eSignatures, including passwords biometrics, two-factor authentication as well as biometrics. These more sophisticated forms are utilized when there is more risk that the validity of the signature will be challenged.
Agencies should give special consideration to long-term, electronically-signed records that preserve legal rights. Records with these rights may require a longer software cycle, and it’s vital to maintain the integrity of a record during any migration or upgrading processes. The guidance provided by NARA on records scheduling can help agencies determine the most appropriate timeframes for the retention of these records.