What is a Document Repository?

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A document repository is a central filing system that helps keep all your files well-organized and easily accessible. A centralized system can prevent file loss and makes it easier for team members to retrieve the information they require. Contrary to files stored in folders on local computers, which are prone to security breaches Document storage facilities have rigorous security measures and safeguards in place, including password protection, automated backups, secure file transfer, tracked changes through version control, etc.

A central repository for documents is also more secure than files stored on personal computers and network drives. They are more susceptible to data losses due to inadequate or corrupted backup processes or, in the worst-case scenario the natural disaster. Cloud-based document repository services often encrypt the data to protect your company from hackers and shield your data in the event of an emergency.

A central document repository can aid in collaboration and makes it easier to work on documents and projects together. For instance, document repositories usually have built-in tools for commenting and annotation and can be incorporated with other applications that your company already uses. This boosts productivity and allows you to create a seamless workflow.

To find out more about how document storage can save your business time and money, book a demo with ContractWorks. We’ll demonstrate how our CLM software can assist you in storing, sharing, organize and even e-sign your files. Our free plan includes e-Signatures along with uploads, payments and e-Signatures (for a maximum of 5 PDFs). Or request a quote for a business solution.